REGISTRATION

Current Meeting

* Due to technical reasons, delegates who do not hold already an annual ground pass will receive an e-mail from unodc-conferenceregistration@un.org with a separate link for the photo upload. We apologize for the inconvenience.

Registration System

Registration for the sessions is administered on the UN registration system INDICO.

Focal points at the permanent missions can register their delegation. A note verbale (or official communication) nominating the delegation needs to be uploaded to complete the registration.

Guide registration and profile creation

INDICO - Frequently Asked Questions

Requirements for the Profile Picture

Participants who upload photos that do not meet the required photo standards will have to wait for their photos to be taken upon entering the conference venue.

General information

The plenary meetings are generally held in public. All official participants to a session (including NGOs, experts, IGOs, UN staff etc.) can take part in those meetings.
Meetings of the Committee of the Whole are intended for the negotiations of Member States, other meetings' participants can attend as observers. Informal meetings of delegations are not public and participation is limited to Member States delegations.
Permanent mission staff with VIC grounds pass will not receive an additional separate badge if registered for the meeting.
Registration as side events participant does not provide access to meeting rooms, but side events and visitors' gallery of the plenary only.
To be included in the official list of participants of the meeting all participants need to register. The functional title included at registration will be reflected in the list of participants. Only the functional title of the Head of Delegation will be reflected in the official list of participants.
NGO representatives registered for the meeting receive a dedicated conference badge (annual pass holders can also enter).
UNODC staff who have a VIC grounds pass can enter the meetings. UNODC staff who do not have a grounds pass (e.g. UN staff from field offices), need to register and get a badge.

Rules of Procedure of Functional Commissions of ECOSOC:

General principle (Rule 39)
Unless the commission decides otherwise its meetings shall be held in public.

Participation of non-Member States (Rule 69)
The commission shall invite any Member of the United Nations that is not a member of the commission, and any other State to participate in its deliberations on any matter of particular concern to that State.
A subsidiary organ of the commission shall invite any State that is not one of its own members to participate in its deliberations on any matter of particular concern to that State.
A State thus invited shall not have the right to vote, but may submit proposals which may be put to the vote on request of any member of the commission or of the subsidiary organ concerned.

Participation of other intergovernmental organizations (Rule 74)
Representatives of intergovernmental organizations accorded permanent observer status by the General Assembly and of other intergovernmental organizations designated on a continuing basis by the Council or invited by the commission may participate, without the right to vote, in the deliberations of the commission on questions within the scope of' the activities of' the organizations.

Representation (Rule 75)
Non-governmental organizations in category I or II may designate authorized representatives to sit as observers at public meetings of the commission and its subsidiary organs. Those on the Roster may have representatives present at such meetings when matters within their field of competence are being discussed.

Types of registration

Member States' delegations

Format	note verbale from Permanent Mission in Vienna
Information	name, title/function, workplace, email address
Address	letter to be uploaded on the Indico registration platform
Number	no limit to number of participants
Deadline	Between 1 week to 3 working days before the session
Badge	Red/white, Ambassador Resident Representative (Head of permanent mission) (Yellow: One per delegation)
Access	all areas / all days
List of participants	yes

IGOs, UN affiliate (including PNIs), UN entities

Format	official letterhead signed by head of organization
Information	name, title/function, workplace, email address
Address	letter to be uploaded on the Indico registration platform
Number	no limit to number of participants
Deadline	Between 1 week to 3 working days before the session
Badge	IGO (grey), Affiliate (blue), UN (blue)
Access	plenary, COW, side events / all days
List of participants	yes

NGOs

Format	official letterhead signed by head of organization
Information	name, title/function, workplace, email address
Address	letter to be uploaded on the Indico registration platform
Number	up to 10 people for in-person participation
Deadline	Between 1 week to 3 working days before the session
Badge	yellow
Access	plenary, COW, side events / all days
List of participants	yes

UNODC staff without VIC grounds pass

Format	Upload of the UN badge
Information	name, title/function, workplace, email address
Address	UNODC badge uploaded on the Indico registration platform
Number	no limit to number of participants
Deadline	Between 1 week to 3 working days before the session
Badge	blue
Access	plenary, COW, side events / all days
List of participants	no

Media

Media can register for sessions online.

For more information, please contact the United Nations Information Service (UNIS), Vienna
Email: press.vienna[at]un.org

Access for cars

Additional cars may be allowed entry to the VIC for the duration of the conference. Requests for temporary driver passes and temporary parking permits shall be submitted via a note verbal to the Garage Administration (vicgarageadministration@un.org).

Driver passes (at Gate 1, UN Pass Office) and temporary parking permits (at Garage Administration, Rotunda next to the newspaper shop) must be picked up in advance as they will be required when accessing the VIC.

All passengers need badges. For high-level participants, the badges should be picked up at Gate 1 in advance to enable drive-in at Gate 2. Drivers need to be registered in advance as Embassy support staff, designated in the official note verbale (will not appear on list of participants).

United Nations

Office on Drugs and Crime