registration-Member States

Registration - Member States

Please note the revised organizational arrangements for the 64th session of the CND.

Permanent Missions need to issue a Note Verbale, complete the Registration Form and share both documents with delegates, to enable them to register in INDICO by 7 April 2021.

NUMBER OF PARTICIPATION

In-person participation:

Up to 3 delegates may be nominated for physical participation.

Maximum number of delegates who can actively participate in the conference room at the same time for meetings with in-person audience (please see below info on floating badges) is:

1 delegate Plenary Hall

Delegates are encouraged to only come to the VIC for the time that they are representing their delegation in one of the sessions with in-person audience (pls. see revised organizational arrangements)!

Online participation:

up to 7 speakers for Plenary meetings

up to 7 speakers for Committee of the Whole meetings

observers to follow the proceedings of the Plenary on the webcast

REGISTRATION PROCESS – INDICO

Registration for participation in the Conference has to be done via the United Nations registration platform INDICO. INDICO is based on the principle of self-registration by individual participants. Each participant attending in-person or online must register in INDICO with his/her personalized INDICO profile (please see below under “steps to register”).

REGISTRATION PERIOD

Registration is open from
Wednesday, 24 March until Wednesday, 7 April 2021.

***Click here to register ***

STEPS TO REGISTER FOR DELEGATES

Every participant has to have a personalized INDICO profile. (create one here)

To register for the event, go to the event form in Indico (please see link above) and click on “apply”. In the form, all fields marked with ^* are mandatory.

Documents to be uploaded by the delegate:

Note Verbale and completed Registration Form (to be provided to delegates by the Permanent Mission to UNOV).

Guides:

Profile creation and Register for an event [video]

Step-by-step guide: ID creation and registration – 64^th CND [pdf]

NOTE: Late registration and switching of roles will not be possible. The numbers of both in-person as well as online participants per delegation will be limited and, as such, delegations are encouraged to register as early as possible.

IN-PERSON PARTICIPATION

In accordance with the revised organizational arrangements, Plenary meetings with in-person audience will be limited to:

Opening session (including election of officers, adoption of agenda; ceremonial opening segment commemorating the anniversaries of the 1961 and the 1971 Conventions and adoption of the Joint statement on the COVID-19 pandemic at the opening of the general debate):
Monday, 12 April 2021, 9-11 a.m.
Consideration of WHO/ECDD Recommendations:
Wednesday, 14 April 2021, 12 noon – 2 p.m. (voting is to happen in person)
Closing session (including adoption of resolutions and report):
Friday, 16 April 2021, 3 to 5 p.m.

Each Member State may appoint up to 3 delegates for physical participation. There will be no additional room or seating facilities in the VIC for delegates not having access to the conference rooms, as described below. Delegates are encouraged to only come to the VIC for the time that they are representing their delegation in one of the sessions with in-person participation.

Access to the conference room is limited to one delegate per Member State, entity or organization at any given time under the conditions mentioned below:

FLOATING BADGES
The Secretariat will issue two types of badges to delegates who have been registered as in-person participants to the Conference:

1) Individual main badges for in-person registered participants
2) Floating delegation badges without individual participants' names (1 per delegation for plenary meetings with in-person audience).

In order to allow for physical distancing measures in the conference room, only participants with both the individual main badge and the floating badge are allowed into the conference room. Floating badges do not show individual participants’ names and can be exchanged within the delegation.

They will be handed out together with the individual badges at the registration desk at Gate 1.A note verbal with the name of the person who will pick up the badges (individual badges and floating badges) should be sent to the Secretariat (unodc-sgb@un.org) in advance. The badges can be picked up on Friday, 9 April, prior to the pre-session consultations, at Gate 1 from 9 am to 12 noon. The floating badges must be passed on within the delegation. Delegations are encouraged to exchange floating badges outside of the VIC premises.

ONLINE ACCESS AND PARTICIPATION

Member States may appoint up to 7 online speakers for the Plenary and 7 online speakers for the Committee of the Whole.

“Speakers” will receive a speaker link that technically enables them to request the floor. It is possible that more speakers use the speaker link jointly from the same device.

Furthermore, Member States may register an unlimited number of observers to follow the proceedings of the Plenary on the webcast.

Please note that in-person participants will be able to join online as observers for the Plenary. In-person participants who also want to have an online speaker’s role, need to also be registered as online speaker (Plenary and/or Committee of the Whole) in the registration form.

STATEMENTS DURING PLENARY

All statements of Member States and other stakeholders shall be limited to three minutes. Statements by regional groups are limited to five minutes. In line with past practice, statements made during the general debate shared with the Secretariat, including longer versions, will be posted on the website of the Commission, unless indicated otherwise.

The list of speakers for the general debate will be established on a “first come, first served” basis, differentiating only between ministers and other high-level speakers. The registration period for the general debate starts on 22 March and ends on 7 April 2021 (unodc-sgb@un.org, cc: zsoka.williams@un.org).

Delegations intending to deliver a statement under other agenda items, may inform the Secretariat as of 22 March 2021, by indicating the agenda item as well as the representative who will deliver the statement. These statements should also be limited to three minutes.

UN Entities, IGOs and up to three NGOs per agenda item (coordinated by the Vienna NGO Committee on Drugs) may make statements during the regular session, time permitting.

Instead of delivering a statement “live”, Member States, UN Entities, IGOs and NGOs may submit pre-recorded video statements for the general debate. The statements have to comply with the time limitation. For the technical details, please consult the guide on video statements published on the website of the Commission.

ROOMS FOR INFORMALS, REGIONAL GROUP AND BILATERAL MEETINGS

Due to the social distancing measures in place, no meeting rooms are available for bilateral or group meetings.

Informal consultations on draft resolutions will be held in a podium-only format without in-person audience ("podium-only" means that only the Chair and the Secretariat will be present at the VIC). The Secretariat will assist with arranging informals.

COVID-19 PREVENTIVE MEASURES

All in-person participants are required to observe the COVID-19-related sanitary measures during the whole session. The most recent version will be published on the website of the Commission. In particular participants may not attend the meeting if they show symptoms associated with COVID-19.

In line with the system used in the UN headquarters building in New York, participants automatically declare, by swiping their badge on entry to the VIC, as a condition of their entry that they:

(i) Have not been diagnosed with COVID-19 in the last 14 days;
(ii) Have not had symptoms consistent with COVID-19 in the last 14 days; and
(iii) Have not had close contact with someone with COVID-19 or symptoms consistent with COVID-19 in the last 14 days.
(iv) Have proof of a negative COVID-19 test, not older than 72 hours for a PCR Test and 48 hours for a Rapid Antigen Test.
(v) Agree to assume any health risks related to their attendance.
(vi) Are familiar with and will adhere to the provisions set out in the “Guidance for in-person participants”.

Participants who join the 64th session in person can take a COVID-19 rapid test at Austria Center (U1 Kaisermuehlen and Drive-In) before entering the VIC. Tests are free of charge and available for everybody, including persons without health insurance in Austria. Please register and make an appointment online https://www.acv.at/en/rapid-testing/ and bring a photo ID.

United Nations

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